Suddenly you have another team helping you reach your goals!

WHAT WE DO

Simplify Your Responsibilities:

Our office will handle all cruise related administrative tasks, freeing your staff and allowing them to concentrate on other things.  

Speak your language:

Nichols Cruise stays abreast of current CME regulations, requirements and trends and will work closely with you keeping these in mind.  We are versed in the ACCME Essential Elements including the new Standards for Commercial Support.  We are therefore able to understand the requirements and the challenges you face.  We will work with you as a team to abide by the guidelines of the ACCME, AMA and specialty societies when applicable, as well as your own in-house structure.  

Site Selection:

Fundamental to a successful program on a cruise is determining the most appropriate ship, itinerary, and season.  If any one of these aspects is wrong, your program will not be successful.  Nichols Cruise has experience, product knowledge and personal relationships with cruise lines to guide you in choosing the right cruise, meeting the needs of your department, your coordinators, and your participants.  Once that decision is made, together we will then review the components you might like to include in the package you offer.  

Contracting:

Our office is here to serve your best interest.  We negotiate with the cruise lines for the optimal rates, services and amenities.  We are familiar with cruise line contracting and work on your behalf to achieve an agreement that works to your greatest advantage.  We know what can and should be done, and what is to be avoided.  We also know how to handle special circumstances and requests which inevitably arise.  

Marketing Assistance:

Nichols Cruise is happy to advise you in marketing this unique program.  We will obtain any cruise-related marketing materials you may need, and we will show you how to save significant money with your marketing efforts.  

Booking Management:

Program participants contact our office, not yours, for additional cruise information, to secure reservations, pay for their cruise, notify us of special requirements, make special requests and to ask questions.  

Participant Communication:

Most questions participants have after registering for a program are travel or logistic related and would therefore be directed to our office, not yours.  We provide participants with timely and valuable information about their upcoming cruise.  Additionally we are able to handle their special needs and requests.  

Manage Cruise Related Considerations:

By their nature, programs on ships include a number of unique considerations.  Nichols Cruise is familiar with the variety of special issues relevant to holding CME programs on cruises, and is there to help providers and participants navigate through them.  

Detailed Program Arrangements:

Nichols Cruise will organize conference facilities, AV equipment, refreshments, breaks, dining reservations, receptions and if desired, private check-in, special events, shore programs, stateroom deliveries, amenities, hospitality desks and speakers’ arrangements and accommodations.  

Last-Minute Programs:

We are able to expertly handle last-minute program arrangements.

Onboard Assistance:

Escorting your group, we are onboard to manage all cruise related aspects of your program, including the set up of meeting space, audio-visual needs, refreshments and breaks.  We realize that there may well be last-minute requests or changes and we are there as liaison with the ship to handle them.  Additionally, we are present to offer personal assistance to the program organizers, leaders, participants and their guests.

Finance Management:

Our office will help you maximize the effectiveness of your expenditures.  We will work with you to maintain your budget.  We manage all cruise-related expenses, deposits, payments and refunds.

WHAT YOU DO

You and your program leaders would be responsible for marketing, program content, hand-out materials, program registration, accreditation and honoraria if applicable.

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